Policies

Code of Conduct for Band Members

As a band, we respect and promote freedom of expression and open communication.  The band recognises the rights of all band members to be treated as individuals and will not condone or allow any form of unlawful discrimination to go unchallenged.  The band will not tolerate discriminatory behaviour, harassment or victimisation of any kind.  To ensure this, we expect all members to follow our Code of Conduct, in order to foster a well-organised, respectful and collaborative environment where every individual has the opportunity to enjoy brass banding.

Band Members’ commitment

All band members should seek to do the following:

  • Acknowledge that being a member of the band involves commitment and a significant amount of time and energy.
  • Involve themselves actively in the work of the band and accept their fair share of responsibilities, providing physically able so to do.  This involves, but is not limited to: punctual attendance at rehearsals and performance, attendance at the AGM, private practice, helping to set up and pack up equipment, etc.
  • Make every effort to inform the MD or relevant band officer either in person or by telephone/text as soon as possible if unable to attend a performance or expect to be late.
  • Strive to work as part of a term, in which constructive working relationships are actively promoted.
  • To act kindly and without prejudice towards other band members and the general public.
  • To support the chair and the committee in their roles and responsibilities to further the future success and sustainability of the band.
  • To support committee members in relation to delegate functions where possible.
  • Be mindful of his/her responsibility to uphold the ethos and reputation of the band and to act in the best interests of the band at all times.
  • Encourage other band members to become confident and successful players, especially the young band members and learners

Band members’ conduct

  • All band members have a responsibility for safeguarding and, as such, have a duty of care for each other.
  • Inappropriate behaviour and language, whether face-to-face interaction, via social media or as part of any online activity, will not be accepted. This includes during rehearsals, as well as band engagements.
  • Members will adhere to the band’s policies and procedures as set out in the band’s governance documents; including, but not limited to, Safeguarding and Health and Safety.
  • In the event that a player has cause for concern regarding the conduct or welfare of another member, this should be reported to the relevant band officer in a timely manner.
  • Playing members are expected to have their sheet music available at all times for rehearsals and engagements. If, for any reason, a player cannot attend a rehearsal or engagement, he/she must ensure that the music is forwarded to the band, or left with the band in anticipation of their absence.
  • Band members are expected to assist with the setting up and packing away of chairs, stands and equipment at rehearsals and engagements.
  • Band members should arrive at engagement venues by the time stated wearing the specified uniform.
  • Band members are expected to observe complete confidentiality when matters are deemed confidential, or where they concern specific band members, at all times.

Property care

  • Members are expected to keep their uniform clean and well maintained.
  • Members who are issued with band property, including items of uniform, instruments, lyres and mutes will be required to sign for same via their membership form which is revised annually.
  • Members are expected to maintain any property issued to them, keeping it clean and in good working order. Any damage or concerns about instruments or other equipment should be reported to the relevant officer as soon as possible.  Equipment should also be stored securely when not in use.
  • Members will return to the band any property issued to them when requested to do so or when leaving the band.
  • Members are expected to keep sheet music in good order.

 

All band members are to be made aware of this Code of Conduct.

Based on Advice and Guidance from Brass Band England.

Policy for review in February 2024.

GKW    20.02.22

Anti-Bullying Policy

Bullying is behaviour repeated over time, that intentionally hurts another individual or group of individuals, physically and emotionally.

Bullying can include:

  • Verbal teasing or making fun of someone
  • Excluding members from activities or conversations
  • Spreading hurtful rumours
  • Passing around inappropriate photographs/images
  • Shouting at, or verbally abusing someone
  • Making threats
  • Forcing someone to do something embarrassing, harmful or dangerous
  • Harassment based on race, gender, sexuality or disability
  • Physical or sexual assault

Bullying can cause real distress. It can affect a person’s health and can cause significant harm.

The purpose of this policy it to ensure that bullying is not present in our Band but if it should happen we will ensure it is stopped immediately, and those involved will receive the support they need.

The band Chairman will take overall responsibility for enforcing this policy and dealing with any matters should they arise.

All band members and volunteers will be made aware that we have an Anti–Bullying Policy and a clear procedure in place.

A copy of this policy will be available upon request

February 2022

Review date February 2024

Based on Guidance and Advice from Brass Bands England

Child Protection Policy – March 2016

(Updated February 2022)

Lyme Regis Town Band was re-formed in 1981 after a lapse of thirty years and supported by a donation from the making of ‘The French Lieutenant’s Woman’ filmed in Lyme Regis during that year.

As part of the bands normal function, we also encourage young players to join us to learn an instrument with the possibility that they may move on to playing with the main band.

We rehearse at two locations, Woodmead Halls in Lyme Regis on Tuesdays, and the WI Hall in Charmouth on Thursdays. The Lyme Regis Town Band Training Band rehearse at Woodmead Halls on Tuesdays only.

1.       REGISTRATION

Every new pupil must be registered by a parent or guardian with full name, address, date of birth and contact numbers of next of kin. This information will be kept in line with our Data Protection policy.

2.      APPOINTMENT OF TUTORS

Our tutors are volunteers and long standing members of the band.

3.      SAFE ENVIRONMENT

Both rehearsal venues have level access and are not open to public scrutiny.

4.   PHOTOGRAPHS

Permission for use of photographs for band purposes will be collected on registration. In the event that permission is not obtained the student/pupil will be removed before a photograph is taken. Parents will be made aware before performances that the public are likely to take photographs. Additional measures can be put in place to prevent this on an individual basis.

5.   CHILD PROTECTION PROCEDURES

All children in the band or any future training band will be instructed that if they become aware of any inappropriate behaviour or have any worries or concerns about the treatment of any child/pupil to contact the Child Protection Officer. The CPO for Lyme Regis Town Band is the Musical Director, Mr David Tozer: 12 Parker Walk, Axminster, Devon, EX13 5FU  Telephone:  01297 647074/07940 314777

The CPO will then seek guidance from Children’s Advice and Duty Service (ChAD) and discuss the situation with them. If it is then thought necessary, the Police will be informed.

  • Children’s Advice and Duty Service (ChAD) is located at:
    Westport House, Worgret Road, Wareham, BH20 4PP
    Telephone: (01305) 228866
  • Lyme Regis Police are located at:
    Hill Rd, Lyme Regis DT7 3PG
    Telephone: 01202 222222

6. CPO and Tutor

The CPO and the main tutor (Mr Ellis Holt) both hold full Criminal Record Disclosures and both have also completed a course in Safeguarding and Protecting Children.

Keeping Children Safe (Government guidance for Keeping children safe during community activities, after-school clubs and tuition: non-statutory guidance for providers running out-of-school settings)

The following link provides access to the guidance laid down by the Department for Education for keeping children safe in an out-of-school setting and will be used for information and guidance.

https://www.gov.uk/government/publications/keeping-children-safe-in-out-of-school-settings-code-of-practice/keeping-children-safe-during-community-activities-after-school-clubs-and-tuition-non-statutory-guidance-for-providers-running-out-of-school-settings#about-this-guidance

DCT   18.02.22

Data Protection Policy

The Data Protection Act 1998 is designed to protect individuals and any personal data which is held by an organisation on their behalf.

In order for Lyme Regis Town Band to operate as a collective group of people, it is essential that certain personal data is stored. These guidelines illustrate the procedures which we will undertake to ensure that all personal data is safely stored and protected and confirms how our band will fully comply with the new regulations in force from 25th May 2018

Guidelines:

  • Any personal data shall be obtained and processed lawfully
  • Only the personal data which is relevant to the band’s operation will be obtained from band members and volunteers
  • Personal data shall be accurate and kept up to date
  • Personal data shall not be kept for longer than necessary
  • Personal data shall be processed in accordance with the rights of the data subject (Lyme Regis Town Band members and volunteers) under the Data Protection Act 1998
  • All personal data (manual and electronic) must be kept secure
  • No personal data will be shared

Band Website:

The band’s website will be responsibly managed to promote the best interest of Lyme Regis Town Band.

Social Media:

The band’s Facebook site will be responsibly managed to promote the activities of Lyme Regis Town Band.

 

All band members and volunteers reserve the right to withdraw permission for their personal data to be stored and photos used.

Lyme Regis Town Band will not publish any photos of members who refuse permission. This action came into effect from May 2018.

Lyme Regis Town Band will not be responsible for any photos uploaded to social media by a member of the public.

All band members and volunteers will be made aware of our Data Protection Policy

A copy of this Policy is available upon request

February 2022

Review date February 2024

Based on Advice and Guidance from Brass Bands England

Environmental Policy

Lyme Regis Town Band (LRTB) is committed to minimising the impact of its activities on the environment.

The key points of its strategy to achieve this are that LRTB will:

  • Comply with all relevant environmental legislation.
  • Minimise waste by evaluating operations and ensuring they are as efficient as possible.
  • Actively promote re-cycling both internally and amongst its supporters.
  • Source venues that minimise the impact on the environment.
  • Encourage car sharing where possible when band members are attending engagements.
  • Discourage single use plastic items wherever possible eg water bottles, cups etc for refreshments.
  • Make use of emails, WhatsApp, messaging for all internal communications.
  • Hold committee meetings virtually wherever possible.
  • Meet or exceed all the environmental legislation that relates to LRTB.

Issue and Review

A copy of this statement shall be brought to the attention of all members and volunteers.

It will be reviewed regularly, may be modified from time to time and will be supplemented, where appropriate, by further statements relating to band members and volunteers.

March 2022

Review date March 2024